联合国难民署驻华代表处招聘助理采购官员一名，以下是招聘信息和报名详情，感谢关注：

UNHCR Representation in China

Vacancy Announcement

 

Office of the United Nations High Commissioner for Refugees (UNHCR) invites applications for the below post.

 

Functional Title: Assistant Supply Officer

Position No.: 10035129

Contract/Grade: Fixed Term Appointment, NOA

Duty Station: Beijing, China

Section/Unit: Supply

Entry on Duty: Immediately

Duration: One year (extendable subject to satisfactory performance and availability of funds)

Application closing date: 8 May 2021

 

1. General Background

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to provide protection (including assistance) and seek durable solutions for millions of refugees around the world. In the People’s Republic of China, UNHCR registers and conducts refugee status determination for those seeking asylum, working to help refugees find solutions to their situations. UNHCR is involved with ensuring support for the protection of refugees and works with Government authorities to build domestic capacity. In addition, it has a specific mandate for the prevention and addressing situations of statelessness.

 

2. Organizational Context

The contextualized position of NOA Assistant Supply Officer, based in Beijing, is part of the Supply team of the Regional Bureau for Asia and the Pacific (RBAP), reporting to the Senior Supply Officer (SSO) at RBAP and advises and assists the SSO on effectively performing the “second line” of defense role to:

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Facilitate quality assurance, risk management and compliance of the supply chain function to help build and/or monitor the first line of defense (country operations)

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Provide technical support (including human and financial) to Country Operations to improve impact, relevance and efficiency of the supply chain function, and facilitate functional Communities of Practice

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Address strategic, operational and managerial issues and concerns

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UNHCR’s access and presence on the Chinese market and the procurement from the Chinese suppliers is unrepresentative of the potential the economy presents. Out of the total volume of UNHCR procurement, less than 2% is sourced from China.

 

This also has impact on our ability to strengthen the resource mobilization with both the Chinese Government and private sector, as well as to pursue innovative partnerships and products in China, to the benefit of the organization.

A plan for enhancing the engagement with the Chinese market has been developed by RBAP and UNHCR China, but we are lacking resources in Beijing to implement the plan. Creation of a dedicated Assistant Supply Officer, NOA level to be based at the UNHCR Office in Beijing, China will cater to operationalizing the regional strategy for enhancing supply engagement and partnership with China.

 

Although the position will report to the Senior Supply Officer at RBAP, the work objectives and the implementation of the same will be done in close coordination with UNHCR China and the Senior Government Liaison Officer. The substantive communication will be done simultaneously to Senior Supply Officer (RBAP) and the Senior Government Liaison Officer (Beijing). The Senior Government Liaison Officer will provide input to the work objectives, the development of the strategy and will be part of evaluating the performance of the incumbent. 

 

While primary focus of the position will be on market development and research, with focus on China and potentially other countries in the region, the position will also support, as needed and through the coordination mechanism explained above, the:

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implementation of standard supply practices aligned with the relevant policies,

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innovative and forward-looking initiatives or expanded engagement with regional markets and

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enhancement of existing systems.

 

3. Responsibility 

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Support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.

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Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.

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Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the UNHCR Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.

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Ensure accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.

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Manage tender processes and assist in the preparation of proposals for award of contracts to the relevant CoCs.

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Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.

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Apply UNHCR's sourcing and procurement strategy when planning for purchase of important commodities and services.

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Ensure timely customs clearance of consignments and manage warehousing according to "best practices" and UNHCR rules and regulations.

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Maintain an efficient system for the release, and redeployment of goods.

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Coordinate the release and transportation and of relief and other non-food items.

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Analyse matters relating to sourcing & procurement activities, and deliver information on all sourcing & procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.

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Provides asset management reports, customised reports, and gathers information on all assetsand provides in-depth reports periodically and when requested.

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Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.

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Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.

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Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.

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In the Regional Bureaux:

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Support Country Operations on how to implement supply operations based on interpretations of the situation and conclusions to how the operation can be best implemented.

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Track the progress of specific periodic operations and provide guidance that ensures timely implementation.

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Assist in coaching and advising individuals or Supply teams as requested.

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Track global Supply KPIs for the region and devise regional ones as required.

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Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports tosenior managers.

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Assist country operations in MSRP management.

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Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations.

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Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.

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In the Country Operations:

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Ensure that the local supply chain functions are optimised and aligned with the operations' evolving needs and management systems, and there is an infrastructure that is robust and flexible enough to accommodate operational volatile requirements.

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Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.

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Through regular physical verification of PPE establish their status.

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Propose old and obsolete Property, Plant and Equipment (PPE) for disposal and plan for arrival of replacement items.

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Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new PPE, and organisation of the physical verification of PPE.

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Ensure that PPE agreements are properly issued and signed. Ensure proper preparation of disposal forms and cases for the Asset Management Board. Organize the disposal of PPE according to Asset Management Board decisions.

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Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.

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Perform other related duties as required.

 

4. Essential Minimum Qualifications and Professional Experience Required

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One year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree.

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Field(s) of Education: Business Administration, Engineering, Logistics, Supply Chain Management, International Commerce or other relevant field.

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Certificates and/or Licenses: Supply Chain Learning Programme, Fritz Institute Certificate in Humanitarian Logistics (CHL), Certificate from Chartered Institute of Purchasing & Supplies, e.g. CFIPS, CMIPS, MCIPS

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Desirable: Other UN procurement and logistics training – such as IAPSO and UNPD.

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Fluency in English and Mandarin (verbal and written), working knowledge of another relevant UN language is desirable.

 

5. Functional Skills

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IT-Computer Literacy

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IT-PeopleSoft Supply Chain Management

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SC-Supply Planning

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SC-Customs clearance

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SC-Logistics

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SC-Warehouse Management

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SC-Asset Management

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SC-Fleet Management

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SC-UN/UNHCR Procurement Rules and Procedures

 

6. Competency Requirements

Core Competencies:

Accountability, Communication, Organizational Awareness, Teamwork & Collaboration, Commitment to Continuous Learning, Client & Result Orientation

Managerial Competencies:

Empowering and Building Trust, Managing Resources

Cross-Functional Competencies:

Analytical Thinking, Planning and Organizing, Stakeholder Management

 

Applicants who wish to be considered for this vacancy should send their (i) Letter of Motivation, (ii) CV, (iii) updated Factsheet (internal candidate only) and (iv) signed Personal History Form (available at ) by email to hr@dpsc.com.cn with subject "Assistant Supply Officer+Name" (Post No. 10035129) no later than 7 May 2021.

 

Note:

1) Incomplete applications will not be considered. 

2) Only those short-listed candidates will be notified and invited for written test and interview.