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Beijing - Program Assistant - Immigration, Refugees, and Citizenship Canada (IRCC), LE-A2 (Anticipatory)

 

Competition number: 2022-LES-BEJING-002

Position title:  Beijing - Program Assistant – Immigration, Refugees, and Citizenship Canada (IRCC), LE-A2 (Anticipatory)

Closing date: March 15, 2022 (at midnight UTC+8 / GMT+8)  

Starting Annual Gross Salary:  Approximately 115,387 RMB (before tax and employee social insurance contributions; employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Work location: Beijing

Area of selection:

This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Summary of duties:

Immigration, Refugees and Citizenship Canada (IRCC) manages Canada’s migration program. IRCC has three main areas of focus: business and risk intelligence; program delivery and stewardship; and global engagement. IRCC organizes its own work and that of its employees. Varying degrees of knowledge of the Immigration and Refugee Protection Act, basic to expert, is required as well as knowledge of other legislation (Citizenship, Criminal Code, etc.), regulations and processing guidelines applicable to the immigration programs and processes, federal and provincial.

The position provides administrative support services in support of the delivery of the IRCC program in a mission; provides information to officers, clients, stakeholders, both internal and external, on topics such as, application requirements, guidelines, local environment, and use of electronic support systems; replies to and prepares both original and pre-formatted correspondence and reports; develops and implements service delivery methods, tools, form letters, tracking tools for facilitating or improving existing processes; researches internal and external sources and uses knowledge of the local environment to inform Officers regarding difficult problems in processing, legislative or regulatory conformance and assisting an officer in reporting and liaison, program integrity, promotion and recruitment activities and other program support; researches and compiles information, verifies submitted documents for completeness, enters data in computerized systems and maintains records, files, lists, and databases; follows quality control guidelines to facilitate compliance and maintain database integrity; Provides information on procedures, appropriate forms or document requirements, responds to inquiries related to services and/or makes referrals to appropriate authorities; performs other duties as required.

Essential Qualifications:

Education:

· Bachelor’s degree from university

Language:

· Advanced level of English (reading, writing, listening, speaking)

Experience:

· Minimum 1 year’s recent experience (within last 5 years) working as part of a team in a general office environment.

Knowledge:

· Knowledge of Microsoft Office Tools, including Outlook, Word, Excel and PowerPoint

· Knowledge of general office procedure and practices

Abilities/skills:

· Ability to write effective business correspondence, reports and letters in English

· Ability to multi-task and prioritize

· Ability to process, analyze, interpret and manipulate data

· Ability to conceptualize and implement processes, legislations and policies

· Ability to conduct research, analyze information and compile reports

· Ability to present and engage with confidence

Competencies:

· Adaptability and Flexibility - Willingly alters normal course of action

· Effective Interactive Communication – Adapts language to the audience

· Focus on Quality and Detail – Monitors data or projects

· Client Focus - Takes personal responsibility for correcting client problems

· Values & Ethics / Commitment to Public Confidence – Considers and analyzes impact of actions on public trust

· Teamwork and cooperation – Expresses Positive Attitudes and Expectations of Team or Team Members

ESSENTIAL QUALIFICATIONS:

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 

Education:

Candidates will be required to provide proof of the completion of their education.

· Bachelor’s degree from university

Language:

· Advanced level of English (reading, writing, listening, speaking)

Experience:

· Minimum 1 year’s recent experience (within last 5 years) working as part of a team in a general office environment.

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview online, pre-recorded or in-person, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:

· Knowledge of Microsoft Office Tools, including Outlook, Word, Excel and PowerPoint

· Knowledge of general office procedure and practices

Abilities: 

· Ability to write effective business correspondence, reports and letters in English 

· Ability to multi-task and prioritize 

· Ability to process, analyze, interpret and manipulate data

· Ability to conceptualize and implement processes, legislations and policies

· Ability to conduct research, analyze information and compile reports 

· Ability to present and engage with confidence

Competencies:

· Adaptability and Flexibility - Willingly alters normal course of action

· Effective Interactive Communication – Adapts language to the audience

· Focus on Quality and Detail – Monitors data or projects

· Client Focus - Takes personal responsibility for correcting client problems

· Values & Ethics / Commitment to Public Confidence – Considers and analyzes impact of actions on public trust

· Teamwork and cooperation – Expresses Positive Attitudes and Expectations of Team or Team Members

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

Language:

· Working ability in French (reading, writing, listening, speaking)

· Proficiency in English evidenced with an IELTS result obtained since 2019, general or academic, at minimum band 6.5 across the four modules of reading, writing, listening, and speaking. Other international English standard testing system results that could be equated to an IELTS 6.5 can also be considered.

Experience:

· At least six months in the past 5 years working experience in other Canadian government departments or programs

· At least six months in the past 5 years working with the Global Case Management System

· Experience using social media within a professional context

· Experience utilizing LEAN management principles and Six Sigma methodology in a work environment

Organizational Needs:
         n/a

Operational Requirement:

· Ability and willingness to work overtime on short notice, as required

· Able to travel as required

Conditions of Employment

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

- Vaccination compliance: All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.

- Other conditions of employment:

· The Embassy / Consulates can only facilitate working visas for Canadian citizens

· Ability to obtain and maintain a valid Canadian level 2 (Secret) Security Clearance may be required for a few designated positions

Special Request from Mission / Additional Comments:

· This anticipatory competitive staffing process will be used to create a pool of qualified candidates for this position and similar positions at the same level with various tenures, including indeterminate and term at the Embassy of Canada in Beijing. If the selected candidate is already an active Locally-Engaged Staff (LES) employee, the pool may also be used for assignments or acting appointments.

How to Apply

Please click the link https://international8.hiringplatform.ca/processes/57843-beijing-program-assistant-immigration-refugees-and-citizenship-canada-ircc-le-a2-anticipatory?locale=en to submit your application.

· You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.

· Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster

· You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.

· Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.

· Applications which do not include all of the requested documents or information and/or whose are not received by the closing date will be rejected.

· Candidates who are unable to submit their application due to technical difficulties must report these to BEJINGChinaHRRecruitment@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes

· Only applications submitted in one of the official languages of Canada will be accepted (English or French).

· The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.

· Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.

· Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.

· Reference checks may be sought for candidates who succeeded all of the assessments.

· Please note that the Embassy of Canada to China does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.

· Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.

· We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at BEJINGChinaHRRecruitment@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

· The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar openings at the Embassy of Canada to China which might arise following the completion of this selection process.

· For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.

 

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