Vacancy Announcement

U.S. Mission:

U.S. Consulate General Wuhan

Announcement Number:

Wuhan-2021-003

Position Title:

Administrative Assistant (N50-105-004)

Opening Period:

April 29, 2021 – May 17, 2021

Series/Grade:

LE-105-7

Salary:

FSN-07 RMB 146,090 p.a.

USEFM is FP-07 (step 1) USD 38,056 p.a. Actual salary will be determined by Washington D.C.

For More Info:

Human Resources Office

U.S. Consulate General Wuhan, China

Room 4701, New World International Trade Tower I, No. 568, Jianshe Avenue, Jianghan District, Wuhan 430022

Email: WuhanJobs@state.gov

Website: https://china.usembassy-china.org.cn/embassy-consulates/jobs/wuhan-jobs/

Who May Apply:

All Interested Applicants / All Sources

Security Clearance Required:

Local Security Certification

Duration Appointment:

Indefinite, subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Consulate Wuhan is seeking an eligible and qualified applicant for the position of Administrative Assistant.

Work Schedule:                          Full Time (40 hours per week)

Start Date:                                Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Duties:

Reports directly to the Management Officer and serves as the first point of contact to the Consulate's Management section. Prepares post’s Dip notes and correspondence with Wuhan and Hubei Foreign Affairs Offices (FAO) and manages an electronic file for all correspondence. Processes Diplomatic ID card and residence permits for USDH and their family members. Maintains the appointment & events calendars for the Management Officer and serves as the Office Manager for the Management section. Supports the Post Language Officer (PLO). Functions as the back-up Financial Assistant and an Alternate class B cashier. Incumbent must be conversant with the operation of the entire Management section in order to field inquiries.  Under the direction of the Management Officer, incumbent will also be assigned to special projects.

Qualifications and Evaluations

Education:

University degree.

Requirements:

EXPERIENCE:

Three (3) years of customer service experience, working extensively with English-speaking clients is required.

JOB KNOWLEDGE:

Must be knowledgeable of U.S. Government regulations and local operating procedures and policies. Must understand computer and communications equipment operations.

In-depth knowledge of the organization and functions of the U.S. Mission in China.

Detailed knowledge of Chinese national, provincial and local laws and procedures in various fields, relating to the operations of the Consulate.

Evaluations:

LANGUAGE:

Level IV (Fluent) speaking/reading/writing in English is required.

Level IV (Fluent) speaking/reading/writing in Chinese is required.

SKILLS AND ABILITIES:

Knowledge of personal computer operations to include use of Microsoft office system, contacts 10 database software and various e-mail programs is required. Knowledge of Microsoft Excel and Word is required.  Good communication, note taking and typing skills are required along with good organizational skills to properly prioritize tasks and assignments.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants must have the required work and/or residency permits to be eligible for consideration.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)        AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)        AEFM/USEFM

(3)        FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

How to Apply:  Applicants must submit the following documents to be considered:  

1.    Universal Application for Employment (UAE) (FormDS-174); and  

2.    Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

WHERE TO APPLY:

SUBMIT APPLICATION TO

Human Resources Office

The Consulate General of the United States of America, Wuhan, China

Room 4701, New World International Trade Tower I, No. 568, Jianshe Avenue, Jianghan District, Wuhan 430022

Email: WuhanJobs@state.gov

(Please specify the position title in the subject line.)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in China.