Vacancy Announcement

U.S. Mission:

China

Announcement Number:

Beijing-2021-028

Position Title:

Travel Supervisor (GSO) (N52-910-507)

Opening Period:

March 23, 2021 – April 6, 2021

Series/Grade:

LE-910-9

Salary:

FSN- 9 RMB 255, 750 p.a.

USEFM is FP-5 USD 57,295 p.a. Actual salary will be determined by Washington D.C.

For More Info:

Human Resources Office

American Embassy Beijing, China

No.55 An Jia Lou, Beijing 100600

Email: USEmbassyBJHR@state.gov

Website: https://china.usembassy-china.org.cn/

Who May Apply:

All Interested Applicants /All Sources

Security Clearance Required:

Local Security Certification

Duration Appointment:

Indefinite, subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Beijing is seeking an eligible and qualified applicant for the position of Travel Supervisor.

Work Schedule:                              Full Time (40 hours per week)

Start Date:                                      Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

Yes

Duties:

The Travel Supervisor serves as the FSN supervisor of the General Services Office (GSO) Travel section serving over 30 agencies and assisting four Consulates.  Is responsible for interpreting complex governmental and airline travel regulations to ensure employees are using their travel entitlements properly and their individual travel needs are met.  Must be able to obtain a Contracting Officer’s Representative (FAC COR) Level 2 certification for the purpose of monitoring the on-site travel agent to ensure they are fulfilling their contractual obligations and are providing a high level of service to Embassy employees.  Ensures on-site travel agent invoices the U.S. government in a timely and accurate manner.  Prevents fraud through thorough analysis of travel transactional activity.  Maintains important relationships with airlines, hotels, and other travel related contacts. Works closely with the GSO VIP unit to ensure high-level visitors travel needs are met.  Prepares standard and ad hoc travel reports for GSO as required.

Qualifications and Evaluations

Education:

A minimum of College or university studies is required

Requirements:

EXPERIENCE:

A minimum of five years’ experience in business, customer service or travel related experience is required.  One additional year of supervisory experience is required.

JOB KNOWLEDGE:

Detailed knowledge of US Government and Chinese travel regulations and forms.  Detailed knowledge of international and local travel industry trends and policies.  Knowledge of travel budget and Embassy fiscal policies and procedures. Must be knowledgeable of post specific Administrative policies.

Evaluations:

LANGUAGE:

English Level 3 (Good Working Knowledge) and Mandarin Level 4 (Advanced Proficiency) (This may be tested.)

SKILLS AND ABILITIES:

Proficiency with word processing, spreadsheet, and other computer software and skills required.  Strong interpersonal skills in order to deal tactfully with a variety of embassy personnel. Ability to develop to and maintain effective contacts in the travel industry.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants must have the required work and/or residency permits to be eligible for consideration.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)        AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)        AEFM/USEFM

(3)        FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link:  https://careers.state.gov/downloads/files/definitions-for-va

How to Apply:  Applicants must submit the following documents to be considered:  

1.    Universal Application for Employment (UAE) (Form DS-174); and  

2.    Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

WHERE TO APPLY:

SUBMIT APPLICATION TO

Human Resources Office

American Embassy Beijing, China

No.55 An Jia Lou, Beijing 100600

Email: USEmbassyBJHR@state.gov

(Please specify the position title in the subject line.)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in China.