请注意：为保护您的个人隐私，您的简历仅供外交服务集团人力资源服务分公司用于招聘。投递此职位即默认您的简历为您本人自愿提交。

 

Agency	The Department of Home Affairs
Location	Australian Embassy, Beijing
Position Number	BJ8-010
Position Title	Executive Assistant
Classification	LE3
Section	Executive
Reports to (title)	Regional Executive Officer
Status	Ongoing, Full-time
Gross Annual Salary	RMB 140,012.40 (plus loading if applicable)

About the Australian Department of Home Affairs

The Department of Home Affairs is a central policy agency, providing coordinated strategy and policy leadership for Australia's national and transport security, cyber security, border, immigration, multicultural affairs, emergency management and trade related functions.

Immigration Programs Division delivers the permanent migration and temporary visa programs to maximise the long-term economic and social benefits to Australia across the Skilled, Family and Resident Return visa programs, and through Temporary entry to support tourism, education, and international relations.

About the position

Under general direction, the Executive Assistant reports to the Regional Executive Officer and supports the effective operation and administration of the Department of Home Affairs office.

The key responsibilities of the position include, but are not limited to:

· Organise and manage the Regional Director’s appointments, diary and representational program to ensure effective time management.

· Handle all incoming and outgoing correspondence, prepare routine documents and manage telephone enquiries.

· Assist with financial queries, manage payments and reimbursements and other administrative tasks

· Plan and coordinate VIP and senior staff visits to the region, including business travel and visa arrangements.

· Maintain and update the Regional Director’s contracts database to ensure accurate and current information.

· Help plan regional meetings by drafting agendas and assist in organising events the region’s participation in promotional activities.

· Contribute to preparing business plans and conduct risk assessments, including fraud risk assessments, to support strategic regional planning.

· Act as liaison on behalf of the Regional Director with other government agencies to ensure clear communication and collaboration.

· Undertake research projects, prepare materials on portfolio issues, coordinate regional communication messages to support informed decision-making

Qualifications/Experience/Skills

· Excellent prioritisation skills and a proven ability to work independently and be accountable for work output.

· Highly developed oral and written communication skills. Proficiency in English and Chinese.

· Capacity to; build productive working relationships, both in person and remotely, internally, and externally; demonstrate initiative; manage risks and challenges; act and work in accordance with relevant policy, precedents, procedures, and regulation; respond to priorities and meet deadlines.

· Good understanding of the Department’s priorities and direction, particularly as it applies to the offshore service delivery network.

· Ability to collect, manipulate and interpret statistical and financial data.

· Understanding of Chinese protocol, Chinese Government institutions and the conduct of international relations is desirable.

What the Australian Embassy offers:

· Attractive remuneration package that includes performance bonuses, additional insurance coverage, 14 public holidays and generous leave provisions.

· Safe and secure workplace where safety of employees is a high priority and a diverse and inclusive workplace is actively promoted.

· Opportunity to work in a diplomatic mission and interact with colleagues from a broad range of interesting areas.

· Opportunity to learn new skills and meet unique challenges.

How to Apply

Your application, written in English, should include:

· Curriculum Vitae (maximum 2 pages)

· Application for Locally Engaged Staff Employment (please see Attachment A)

/uploadfile/editor/site_1/file/2024/1121/20241121162653945.docx

· Maximum 500 words pitch (further instructions below).

Please email your application to beijinghrrecruitment@dfat.gov.au before 17:00 on Friday, 29 November 2024. Applications received after this time will not be considered.

Applications must be in either Microsoft Word or PDF format, with a maximum email size of 3MB.

For further information about this position, please contact beijinghrrecruitment@dfat.gov.au.

Please note that only applicants short-listed for interview will receive a written reply. If you have not received any communication from the Human Resources Section of the Australian Embassy within four weeks after the close of application, please consider your application unsuccessful. Thank you for your understanding and your interest in working at the Australian Embassy, Beijing.

 

注意：入职此广告所列职位的中国公民均应与外交服务集团人力资源服务分公司签订劳动合同。

申请此职位请务必通过上方机构官方邮箱申请，请勿通过下方“立即申请”按钮申请，谢谢

澳大利亚驻华大使馆

地址：北京东直门外大街21号。

邮编：100600。

电话：(010) 5140 4111。

传真：(010) 5140 4162 (移民处) 。

(010) 5140 4292 (领事和行政处) 。

(010) 5140 4230 (新闻和文化处)。

网址：www.china.embassy.gov.au。

签证处

电话：(010) 5140 4424。

传真：(010) 5140 4164 。

电子邮箱：immigration.beijing@dfat.gov.au。