请注意：为保护您的个人隐私，您的简历仅供外交服务集团人力资源服务分公司用于招聘。投递此职位即默认您的简历为您本人自愿提交。 

Job opening advertisement

今天给大家推送的就是来自东亚地区代表处的职位——行政助理 (Administrative Assistant)
职位坐标北京市朝阳区齐家园外交公寓，学历要求本科，两年相关工作经验。有兴趣的朋友请详细阅读以下职位描述，于12月30日前将中英文简历,英文动机信以及相关证书发送至bej_im_services@icrc.org并抄送bej_hr_services@icrc.org。

 

The International Committee of the Red Cross (ICRC) Regional Delegation for East Asia would like to select suitable national candidates to fill the position of Administrative Assistant.

 

Location: Qi Jia Yuan Diplomatic Compound, Chaoyang District, Beijing
Type of contract: Fixed-term
Length of assignment: 3 years, extendable based on performance
Estimated start date: ASAP

Who we are

 

The International Committee of the Red Cross (ICRC) is an independent, neutral organization providing humanitarian protection and assistance for victims of armed conflict and other situations of violence. It takes action in response to emergencies, works in protracted conflicts and other situations of violence and at the same time promotes respect for international humanitarian law (IHL) and its implementation in national law. The ICRC has over 18 000 staff across 90 countries and is funded by voluntary contributions from the States party to the Geneva Conventions; national Red Cross and Red Crescent societies; supranational organizations and public and private sources.

 

Role Description

The Administrative Assistant provides secretarial and administrative support to the Regional Delegation for East Asia, based in Beijing. In support to the Assistant & Information Management Officer: s/he deals with the requests regarding meetings, appointments and official documents, etc. for Management (i.e. Head and Deputy Head of Regional Delegation); s/he provides support on information management and conducts relevant trainings to users.

 

Reception Duties (15%)

· Welcomes visitors, places them and informs the concerned staff in a pleasant and professional manner

· Takes care of the reception area and incoming mail

· Handles the telephone switchboard and fax, transfers calls and takes message upon request

· Handles the subscriptions of newspaper and magazine

· Establishes and updates delegation's telephone & address list

 

Secretarial Duties (45%)

· Contacts interlocutors for appointments and makes administrative arrangements

· Assists Management in various kinds of issues, including but not limited to: receiving and sending pouch, mails and publication delivery, managing key interlocutors' contacts, maintaining calendar, arranging appointments and scheduling and set up meetings, reservation of the office car fleet, editing diplomatic letter and verbal notes, formatting documents, distributing messages, etc.

· Supports the Assistant & Information Management Officer in various tasks

 

Information Management (40%)

· Acts as a relay of information management policies/guidelines

· Provides timely IM support to users

· Updates information in a range of collaborative tools and databases

· Organizes internal trainings bilaterally or in groups (correspondence/ICRC Protocol, SharePoint, etc.)

· Contributes actively to information management projects upon the request of the Assistant & Information Management Officer

 

Requirements

 

· Chinese national

· Bachelor degree in secretarial or related field (overseas degree must be recognized by Ministry of Education of China)

· 2 years of experience in a similar function

· Very good command of written and spoken English

· Very good computer skills (Microsoft Office Suite, Sharepoint, Lotus Notes or others)

· Excellent organisational and methodical skills

 

Desirable skills and experiences

· Interest in humanitarian work

· Working experience in an international setting

· Team worker and transversal collaboration

· Solution oriented, reactivity and proactivity

· Good communication skills

· Quick learner and ability to conduct trainings

 

What we offer

 

· A monthly gross salary from CNY 7529 to CNY 13699 before tax, on a 13-month basis

· 20 days of annual leaves

· Commercial medical insurance coverage

· Rewarding diverse work in a humanitarian and multicultural environment

· Initial on-boarding program in the delegation and training organized by information management unit

 

 

How to apply

 

For those who are interested, please send your CV (both English and Chinese), Cover Letter in English and other required certificate to bej_im_services@icrc.org, with bej_hr_services@icrc.org in copy before Saturday 30 December 2023.

We welcome applications from all qualified candidates. Note that only shortlisted candidates will be contacted.

 

The ICRC values diversity and is committed to creating an inclusive working environment.

 

请注意：入职此广告所列职位的中国公民均应与外交服务集团人力资源服务分公司签订劳动合同。

申请此职位请务必通过上方机构官方邮箱申请，请勿通过下方“立即申请”按钮申请，谢谢！