Agency	Department of Foreign Affairs and Trade (DFAT)
Location	Australian Embassy, Beijing
Title	Human Resources Assistant
Position number	BJ1-028
Classification	LE3.1
Section	HR Section, Corporate Management, DFAT
Reports to	Human Resources Manager
Status	Ongoing, Full-time
Gross Annual Salary	RMB 129,380.03
Commencement date	As soon as possible

About the Australian Embassy, Beijing and Department of Foreign Affairs and Trade (DFAT)

·     The Australian Embassy in Beijing is part of the Department of Foreign Affairs and Trade in Australia.  The Embassy’s objective is to grow and diversify trade and investment; to enhance an understanding of China in Australia; to contribute to regional and global integration; to build links between Australia and China, and to help Australians in China.

The Australian Government is also represented by Consulates-General in Shanghai, Guangzhou, Chengdu, Shenyang and Hong Kong, and has Austrade offices in Wuhan and Shenzhen.

Please visit the official website of the Australian Embassy, Beijing (https://china.embassy.gov.au/bjng/home.html) for further information.

The role of DFAT is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, including by supporting Australian businesses in overseas markets, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The Department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

Please visit DFAT’s official website (https://www.dfat.gov.au/) for further information.

About the position

The position supports the Human Resources Section. The HR Assistant assists with the day to day operations relating to the human resources functions including payroll processing, mandatory reporting to the Diplomatic Services Bureau, administering of employee agreements and reconciliations of HR records. The role primarily focuses matters relating to Locally Engaged Staff (LES), however, will also be opportunities to work on a broader scope of HR services issues relating to diplomatic and protocol matters.

The key responsibilities of the position include but are not limited to:

· Process payroll and other salary entitlements accurately in the Human Resources IT system (IPL)

· Undertake routine essential HR functions, such as processing leave; higher duties, overtime and superannuation entitlements and providing declarations of income.

· Collate monthly attendance records and process in line with Embassy’s requirements.

· Create and maintain employee personnel files; ensure that staff information are current and updated as needed in the Embassy’s records management system (EDRMS).

· Provide regular and ad hoc HR reporting, such as End of Month Reports for leave provisions and accrued salaries, updating the Embassy’s Overseas Staff Profile, and reconciling leave balances.

· Assist in other key HR functions such as recruitment, induction and termination.

Selection Criteria

Applicants should address all five (5) of the selection criteria below, clearly outlining their claims and specific experience that makes them suitable for this position (maximum 250 words each criteria). 

·  Experience and competency in general administration duties, reporting and document management, preferably within a Human Resources function.

·  Clear and effective written and verbal communication skills in English and Chinese, with excellent attention to detail and drive for delivering work to a high standard.

·  Strong organisational and time management skills including the ability to manage competing and/or changing priorities, and meet deadlines.

·   Good research capability, analytical and problem solving abilities.

·   Initiative, flexibility, adaptability, ability to operate and work effectively as a team member

What we offer

·  Attractive remuneration package that includes performance bonuses, additional insurance coverage, 14 days public holiday, generous leave provisions.

·   Safe and secure workplace where safety of employees are a high priority and a diverse and inclusive workplace is actively promoted.

·   Opportunity to work in a diplomatic mission and interact with colleagues from a broad range of interesting areas.

·   Opportunity to learn new skills and meet unique challenges.

PREPARING YOUR APPLICATION

Your application, written in English, should include:

1. Curriculum Vitae (maximum 2 pages)

Please attach current curriculum vitae.

2. Application for Locally Engaged Staff Employment (please see attachment A)

/uploadfile/editor/site_1/file/2020/0707/20200707160536609.docx

3. Selection Criteria Statement (please see Attachment B) 

/uploadfile/editor/site_1/file/2020/0707/20200707160550709.docx

Applicants are required to address each of the Selection Criteria explaining how you have demonstrated the particular skills or quality.  For each criteria, applicants must limit their response to 250 words. 

Please email your application to beijing.hrrecruitment@dfat.gov.au before 17:00 on Wednesday 05 August 2020.  Applications received after the closing date and time will not be considered. 

For further information about this position, please contact beijing.hrrecruitment@dfat.gov.au.

Please note that only applicants short-listed for interview will receive a written reply. If you have not received any communication from the Human Resources Section of the Australian Embassy within four weeks after the close of application, please consider your application unsuccessful. Thank you for your understanding and your interest in working at the Australian Embassy in Beijing.

      Appendix 1(/uploadfile/editor/site_1/file/2020/0707/20200707155938325.docx) provides useful information on how to structure your answer and ensure you address the selection criteria.  Applications that do not address the selection criteria will not be considered.

澳大利亚驻华大使馆

地址：北京东直门外大街21号。

邮编：100600。

电话：(010) 5140 4111。

传真：(010) 5140 4162 (移民处) 。

(010) 5140 4292 (领事和行政处) 。

(010) 5140 4230 (新闻和文化处)。

网址：www.china.embassy.gov.au。

签证处

电话：(010) 5140 4424。

传真：(010) 5140 4164 。

电子邮箱：immigration.beijing@dfat.gov.au。