Assistant (On Contractual Basis)

 

Position Title             : Assistant

Position NUMBER              :

POSITION LEVEL            :

RECRUITMENT TYPE    : Local Hire

POSItion Location    : PRCM

TYPE OF APPOINTMENT    : On Contractual Basis

 

Overview

 

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 67 members, 48 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty.  ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 67 member countries.

The position is assigned in the PRC Resident Mission within the East Asia Department. The ADB-PRC Resident Mission (PRCM) was established to assist its Headquarters in the implementation of projects and programs, in project processing, country programming, and economic and sector work. It also coordinates ADB’s activities with other resident diplomatic and donor missions, NGOs, academic institutions, local think tanks, private sector and other members of the civil society.

 

To view ADB Organizational Chart, please click here.

 

 

Job Purpose

 

To perform secretarial and clerical duties for PRCM, including organizing and maintaining records, making travel arrangements, contacting with the public, preparing correspondence and reports, assisting in visiting ADB missions and other appropriate functions as required. The incumbent will report to designated International Staff and National Staff.

 

 

Responsibilities

 

·         Assist in ADB PRC News distribution, ADB PRC website maintenance, events support and other related external relation works as needed.

·         Ensures that all correspondence and documents are correctly typed, copied or printed out and submitted on time in compliance with ADB standard.

 

·         Ensures that all incoming faxes and mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered and dispatched on time.

 

·         Provides efficient secretarial services such as screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls and ensures that these are referred in a timely manner to concerned staff.

 

 

·         Ensures effective communication with internal and external counterparts.

 

·         Ensures the effective coordination of supervisor’s schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.

 

·         Ensures that office filing system and records are properly maintained and updated in accordance with existing framework for easy retrieval. Assists in retrieving files and documents for preparation of reports.

 

·         Undertakes photocopying and printing tasks.

 

·         Provides logistical assistance to ADB missions.

 

·         Assists in logistic and administrative arrangements related to setting up workshops, seminars and conferences organized by the PRCM/HQ.

 

·         Acts as alternate for Reception Assistant and other assistants as needed. Performs other duties as required.

 

 

Relevant Experience & Requirements

 

• Bachelor’s degree

 

Work experience

·         At least 5 years of relevant professional experience, preferably in an international organization

 

Technical knowledge

·         Good typing skills; good knowledge of stenography preferred but not necessary

·         Good computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in ADB

·         Able to manage priorities and workload within general schedule of work, instructions and standardized practices

·         Good oral and written communication skills in English

 

People and leadership skills

·         Able to liaise and work effectively with staff within own work location

·         Able to work collaboratively with teams as a constructive team member

·         Able to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills

·         Able to maintain composure under pressure 

 

General Considerations 

 

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

 

This vacancy is a local staff position. It is open only to nationals and residents of PRC.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

 

Please note that the actual level and salary will be based on qualifications of the selected candidate.

 

 

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cf. Link to the ADB Competency Framework (stored in ADB external website):

 

for Administrative Staff Levels 1 – 7

https://www.adb.org/sites/default/files/page/42368/adb-administrative-staff-levels-1-7.pdf 

 

 

To apply, please send your curriculum vitae to prcm-hr@adb.org. 

Deadline for applications is on 14 November 2018.

It is open only to nationals and residents of the People’s Republic of China.