Vacancy - Administrative Assistant (Outsourced)

of Asian Infrastructure Investment Bank (AIIB)

 

AIIB would like to find suitable candidates to fill the position of  Administrative Assistant.

Monthly salary (before tax and social security insurance deduction) will be between RMB11000yuan and RMB13000yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

Please send your CVs (Chinese and English) with photos to hr@dpsc.com.cn before the closing date.  Please indicate the position to which you are applying in the e-mail subject line as “Vacancy+ Name of applicant+ Date of application”.

We are seeking high-quality written applications to establish a shortlist for further testing.

Language: English(fluent)

Job Type: Outsourced( Chinese Nationality only)

Work Hours: Full-time

Location: West District, Beijing

Closing Date: Dec. 31, 2018

  

The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

 

The key responsibility of the Administrative Assistant is to provide necessary support to the senior executive(s) or the department/division with complete secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, general data analysis and basic research work etc.

 

Specific Responsibilities include but are not limited to:

 

-       Manage senior executive(s)’ schedule, and maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for;

-       Ensure the timely and smooth implementation of logistics surrounding key tasks in the department including assisting in visa application for staff members, coordinating travel schedule, preparing all travel documents including travel memo, budget and expenses claims etc.;

-       Undertake basic research, use the full suite of available software (Microsoft Office, Excel, PowerPoint, Cloud systems, etc.) to assist the team in word processing, preparation and editing of presentations, figures and charts, etc.

-       Provide logistical support for the organization of meetings, events, workshops and conferences;

-       Assist in telephone inquiries, fax and email transmissions and coordination of appointments; draft routine office correspondence and meeting minutes

-       Liaise with internal staff, receive and interact with incoming visitors

-       Any other tasks that may be assigned from time to time by the supervisor(s)

 

Candidate Requirements

-          Bachelor’s degree or above in related fields from a reputable university

-          Minimum 2 year of relevant administrative support experience in the international/financial institution;

-          Proficient in verbal/written English and Chinese; Russian speaking is a plus

-        Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities

-         Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation

-          Proven experience with MS Office Applications is a must